Applications due August 31, 2019
This is the Museum’s best public fundraiser and top annual event.
We expect over 3,000 shoppers, 25 to 30 vendors and 4 days of shopping extravaganza!
Thursday, December 5, 5:30-8:00 PM
Friday, Saturday and Sunday, December 6, 7 & 8 from 10:00-5:00 PM.
The following are procedures and guidelines that apply to this year’s event.
A jury will determine vendor eligibility based upon merchandise, quality, and country of origin, price, and display quality.
Please attach no less than five photos of your booth set-up and merchandise. Photographs you provide can either strengthen or weaken your application.
Vendors will be contacted with the jury results by September 7, 2019, via email. Upon acceptance, you will receive directions, guidelines, a contract, and space location.
- Tablecloths (must reach the floor)
- Equipment, props, and materials needed for display
- Lighting and extension cords. Please note: electrical hook-up is not guaranteed. Lighting should be planned in advance.
- Please bring appropriate display materials and furniture. Taping, tacking or nailing on to Museum walls is strictly prohibited.
- Six and eight-foot tables
- Receipt/Sales books
- Name tags
- Dinner on Thursday, December 5, 2019
Each vendor space ranges in size depending on location. Some booths are in and around Museum exhibits varying in size square footage.
Vendor Booth Set-up Schedule
- Vendors located in Fleischmann Auditorium may set up Tuesday, December 3 throughThursday, December 5. Between the hours of 9:00 AM-5:00 PM.
- Vendors located outdoors and inside Museum exhibit galleries may set up on Thursday, December 5 beginning at 9:00 AM.
During, the Marketplace booths must be staffed at all times during show hours.
Break-down will occur on Sunday, December 8, 2019, from 5:15-10:00 PM.
Set-up or break-down is not allowed during show hours.
VIP Preview Sale Thursday, December 5, 2019
Please note that there will be an exclusive VIP shopping event on Thursday, December 5, 2019 from 5:30-8:00 PM.
All booths must be set up by this time.
Commission and Fees
Booth rental fee is $280. All participants are responsible for paying booth fees by check, in full and on time (fee due per acceptance with contract). In the event of cancellation only 50% of the booth fee will be refunded. The Museum receives 25% of total sales. All sales are processed through Museum cash registers that will be located throughout the Museum halls. The Museum pays all sales tax, credit card processing fees, rentals, and advertising.
- Merchandise for sale in a booth must be consistent with the descriptions submitted in the application. Plan to bring enough merchandise for 3 1/2 days of active sales.
- All merchandise must be priced and be consistent with the prices indicated in the application. Prices cannot be raised at the event and “sale” items and bartering is prohibited.
- Unapproved shared booth space is prohibited.
- Vendors must park in the designated vendor areas.
Please note that the Museum reserves the right to remove any vendor or merchandise before or during the event in cases where Vendor:
- Exchanges money with customer and not through a common museum register.
- Is not present at booth.
- Is guilty of improper conduct.
- Is in violation of contract.
- Is in violation of the Specimen and Artifact Guidelines.
- Sublets part of their booth space to a 3rd party or additional business.
- Does not park in the appropriate location.
If any participant does not comply with the Marketplace guidelines a letter identifying the breach of rules will be delivered to the participant’s booth. The participant will have the opportunity to comply with the rules or they will relinquish their privilege to participate.
Specimen and Artifact Guidelines
ITEMS OR MERCHANDISE THAT CANNOT BE SOLD AT THE EVENT:
- Objects or merchandise manufactured from or incorporating parts of animal or plant species that are protected by state, federal, or international law.
- Objects or merchandise manufactured from or incorporating parts of wild animals killed solely for the purpose of fabricating such objects.
- Specimens including teeth, bones, feathers, skulls, etc without interpretive material.
- Whole specimens of shells, corals, crustaceans, insects, and other marine and terrestrial invertebrates, teeth, bones, feathers, skulls, etc.
- Archeological specimens/artifacts.
- Illegally acquired objects.
- Items that have been de-accessioned from any museum collections.
Museum Curators will be checking for inappropriate merchandise throughout the event.
Please note: The Museum and Tribal Arts Marketplace is a smoke, vape, and pet-free event.